Find a rota template for your
Below, we’ve gathered templates and examples of different rotas for various industries. Find templates for restaurants, cafés, bars, webshops and warehouses, bakeries, shops, and more.
Example of a template for a restaurant
Here is the rota for week 45 in the restaurant. The shifts are divided between Kitchen (green), TAPAS (pink), Waiters (blue), and BAR TAPAS (yellow). The restaurant has the most shifts during the weekend, with opening hours from lunchtime until late evening.
Example of a template for a café and coffee shop
Here is the rota for week 45 for baristas in the café. The shifts are marked in red and divided into morning, day, and evening shifts. Most shifts are during the weekend, with the café operating both early and late shifts from 8:30 AM to 11:20 PM.
Example of a template for a warehouse / webshop
Here is the rota for week 44 in the warehouse department. The shifts are divided among different roles: Labels (blue), Warehouse (red), Warehouse Manager (yellow), Warehouse Team (green), and Recycling Machine (pink). The week consists of regular workdays from Monday to Friday, with no shifts scheduled over the weekend.
Example of a template for a bakery
Here is the rota for week 45 in the bakery. The shifts are marked by roles: Responsibility (pink), Over 18 (blue), and Under 18 (red). There are early morning shifts starting at 5:30 AM and afternoon shifts lasting until 5:45 PM. The weekend features several shorter shifts spread throughout the day.
Example of a template for a shop / retail
Here is the rota for week 46 in a small shop. The shifts are divided between full-time employees (red) and hourly employees (blue). The shop is open from 10 AM to 6 PM on weekdays and has shorter opening hours on the weekend, with slightly reduced staffing on Sunday.
Use Smartplan instead of Excel: Here’s how you can create your rota based on a template
Using a template can save you time. If your shift times or staffing needs repeat week after week, you can take advantage of a template. During setup, you’ll have an overview of the hour distribution, ensuring you always stay on top of resource usage.
How to staff your template
If your staffing follows a recurring pattern, you can add multiple weeks to your template. During staffing, Smartplan helps ensure that your employees’ requests are accommodated while avoiding conflicts. You save time with an easy copy function while maintaining an overview of hours and unstaffed shifts.
Copy functionality
Add another week
Updated hour overview
Smartplan is an important tool for me in my everyday life. I save oceans of time on shift planning, and my employees find the website easy and clear to use. The service is especially top-notch, I always get answers to my questions within a very short time!
Marie Kjerstine Lindholdt Knudsen
/
Restaurant Manager
Det Japanske Taarn - Tivoli
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