Everything you need in order to get your rota and time attendance online
Smartplan contains everything you need to get rid of Excel, paper and pen. We have hand-picked and customised the features so that you get exactly what you need to administrate your employees even better.
Online rota on mobile, tablet and PC.
Get rid of Excel and get all the advantages by putting the rota directly in your employees' pockets. Smartplan is available on all devices so that you are always updated and can make changes in just a minute.
You can read more about Smartplan on mobile here.
User-friendly tool for shift planning that works for you
Get a user-friendly system for shiftplanning, which everybody can learn to use. You will have started planning in just a few minutes and have access to all the fancy features you are missing in Excel.
Do you want more details? Then read more about our shiftplanning system.
“We chose Smartplan because it was easy to use and gave me an overview of my employees' rotas. I especially appreciate that you can categorize different types of shifts so my employees know exactly what tasks they need to perform on a given day.”
Nicolai Hofsø
/
Relation Manager
Billy
Automatic shiftplanning that keeps track of rules and hours
With Smartplan Assistant you will receive help with your planning from start to finish. Set up rules for the Assistant to keep track of and avoid making mistakes. Smartplan Assistant can even suggest a staffing based on rules and requests from the employees.
Read more about how to create your rota with just one click in our automatic shiftplanning.
Time attendance and salary
Once the rota is published it faces reality. Shift swaps, editing of hours and registration of absence will happen. However, that does not mean that Smartplan relaxes it's grip. At any point in time, you have a complete overview of your hours so that you can do salary with peace in mind.
Read more about how to get an overview of your time attendance with Smartplan.
“If a good "colleague" hadn’t recommended Smartplan to me, I would be using tons of notes and spending loads of time managing hours for each individual employee. Smartplan helps me tremendously with payroll processing and staff management.”
Anita Hauschildt
/
Owner
Skive Fjord Camping
Punch clock
If you want exact time recording you can use Smartplan's user-friendly punch clock. Simply open it on an iPad, tablet or PC at work or set up a geographically based area which the employees can punch in from, so that they can do it directly in the app.
Read more about how to achieve exact time recording with Smartplan punch clock.
All messages gathered in just one place
With Smartplan's message system you only need to look in one place to get an overview of the communication with your employees.
Read more about how you send messages to your employees.
Files, contracts and information on employees
Make it easy to gather all your employee information in one place. Quickly access the information from both computer and app.
Do you have both full-time permanent employees and hourly paid employees? Keep track of their time balances with Smartplan.
Working time account, overtime, flex account, account for lieu days or time balance. A rose by any other name would smell as sweet. In Smartplan, you can easily get an overview, so your employees do not work too much or too little.
Read more about the possibilities of managing an overtime account in Smartplan.
Holiday, absence, sickness and lieu days. Everything is gathered in Smartplan.
Smartplan helps you keep track of your employees' absence. With a complete absence calendar, you can always check who is missing. Smartplan uses the information during planning, so that you can easily see who is available.
Notifications, that keeps everybody updated
Push notifications, texts and e-mails. Smartplan ensures that you and your employees are updated when changes take place. The notifications ensure that available shifts and shifts, one wants to dispose, are swapped even faster.
Shift swap - quick and easy
Avoid having to keep the Excel-sheet or paper updated. In Smartplan, your rota is always updated with shift swaps and available shifts.
Read more about how you can handle shift swaps with Smartplan.
"We’ve also ensured that the rota is always updated during shift swaps - something that often fell through with our old offline system. The updated rota is achieved without any additional effort from the scheduler, providing better information for everyone and less work for the planner."
Lars Jonsson
/
Shift planner
Snejbjerg Svømmehal
Always updated and easy to read. A lot more than just an online Excel-sheet.
The shifts are grouped together in time spans which makes it easy for you to get the complete overview of your staffing. You can always see if you have available shifts and see how many employees are working at once. The rota is always updated and available on all devices, mobiles and calendars.
Read more about how manageable and easy to read your rota is with Smartplan.
Use our API to integrate Smartplan with other systems
If you like when your systems work together, our API might be something for you. With our open API you can pull data from Smartplan, to integrate it with the rest of your Business Intelligence systems.
You can find our documentation here.
