Break Free from Excel: Smarter Shift Planning & Time Tracking

Still juggling Excel sheets and paper schedules? As your team grows, you need a better way to manage shifts and track time. Smartplan gives your employees clear visibility of their schedules while giving you complete control - making workforce management simpler as your business expands.

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Follow the example of 2900+ businesses. Take your shift planning online now!

Screenshot of Smartplan calendar in app and web
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"Always 6 star service!"
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"I'll be happy to give 5 stars on Trustpilot. So awesome!"
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"So easy for the employees"

User-friendly shift planning

Easy shift planning – Get overview and avoid confusion

Tired of wrestling with a complicated shift planning system that nobody can figure out how to use?

  • Create, edit and share rotas in minutes
  • Get your employees' requests and let your rota build itself
  • Skip the admin work and make shift swapping easy for everyone

Time tracking and payroll

Get full control over time tracking and payroll costs

Make it simple to stay on top of your time tracking and payroll costs – and avoid manual calculations and timesheets.

  • Simple and precise time, break and overtime tracking
  • Export to your payroll system with one click
  • Get financial overview for both management and employees

Employee management and HR

Create overview and strengthen collaboration with modern HR tools

When all the admin stuff works smoothly, you have time for what matters: Your customers and your employees.

  • Keep track of holidays, sick days and other leave – completely automatic
  • Share contracts and documents securely with your employees
  • Make communication simple with messages and reminders directly in the app
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Smartplan Assistant

Suggests staffing. Watches the rules.

Smartplan Assistant can build the whole schedule for you, or simply keep an eye on your rules as you plan yourself. And it keeps going after the schedule is published.

See Smartplan Assistant
Smartplan Assistent Updated just now
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Rule violations today

4
  • Max hours per week
    2 employees
  • 11-hour rest rule
    1 employee
  • Consecutive days off
    3 employees
  • Day off after weekend
    1 employee
See all rule violations in Smartplan Open

Get to know Smartplan

Everything you need for shift planning, time tracking and employee management — all in one place.

Shift planning

User-friendly shift planning

Create, edit and share shift plans in minutes. Get a clear overview of shifts, roles and staffing.

Key features

Drag-and-drop shift planningRolling templatesAvailable, assigned and open shifts
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Automation

Automatic shift planning

Let Smartplan suggest staffing based on preferences, availability and rules, saving you time every week.

Key features

Staffing suggestions based on preferencesRules for rest time and max hoursIndividual rules per employee
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Punch clock

Punch clock on iPad and App

Make time tracking simple with a punch clock on iPad, tablet or mobile, so hours are ready for payroll.

Key features

PIN on shared iPadGPS area for clocking inAutomatic rules for breaks and rounding
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Time tracking

Time tracking and payroll

Keep track of hours, breaks and supplements, and export to your payroll system in a few clicks.

Key features

Overview of working hoursDetailed payroll calculation with supplementsExport to payroll systems
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Absence

Absence calendar with overview

Get an overview of holiday, sickness and time off. View and approve absence in one place.

Key features

Full calendar with all absence in one placeView and approve absence requestsAvoid scheduling absent employees
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Time balance

Time balance, overtime and flex

Keep track of norms, overtime and time off in lieu, and follow the balance directly in Smartplan.

Key features

Set norms per week or monthOverview of employee time balancesHandle time off in lieu in Smartplan
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Shift swap

Easy shift swaps

Handle shift swaps easily and keep the overview. You decide whether swaps need administrator approval.

Key features

Direct 1:1 swapSwap with first to acceptApprove or decline shift swaps
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Communication

All messages in one place

Centralise communication in Smartplan and send messages to one, several or all directly in the rota.

Key features

Send messages to one, several or allShift-specific day messagesRead receipts and reactions
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Mobile

Everything in one free app

Your employees always have the rota at hand. They can check shifts, swap with colleagues and clock in — without calling or messaging you.

Key features

See your next shift with one swipePush alerts for new shifts and changesSync shifts with your calendar
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30-day free trial

Ready to create your shift plan in Smartplan?

Try Smartplan free for 30 days. No commitment, no setup fees, and full access to all features from day 1.

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Try all Smartplan features free for 30 days.

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Here's what some of our current customers were looking for when they chose Smartplan:

  • "I was looking for an easy and clear system to handle shift planning of my customer service. "
  • "I was looking to explore how to combine shift planning and time attendance in one online system. "
  • "I needed a more effective tool to create and maintain rotas. It also had to be easy for my employees to get an overview of the rota."
  • "For it to be easier than planning in Excel. "
  • "For a longer period, we did the planning manually with pen and paper. And at the end of every month we ran into the same kinds of problems: counting hours, unreadable meeting times and notes about shifts and a lot of trouble with breaks and time attendance."
  • "To be able to create my rota faster and not get locked in an Excel spreadsheet, which I used before. This is very easy and clear to use "
  • "I bought a subscription, it is easy to get an overview and very user friendly to use. It is perfect, thanks 👍"
  • "You were highly recommended , that's why we chose you."
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3 faser

Smartplan helps you with the 3 key phases to get your shift planning online

Shift planning

Planning comes first - it's like solving a puzzle where you match your staffing needs with coverage. Smartplan gives you everything you need: complete scheduling oversight in a shift planning system that's refreshingly simple to use.

  • Full hourly overview during planning

  • Effective staffing tools with an overview of availability

  • Clever template system for you to create rotas with repeating patterns and save time

  • Automatic shift planning based on employee requests and rules

  • Receive requests for the rota from your employees

Screenshot of shift planning

When the rota is published to your employees

When your schedule goes live, that's when planning meets reality. This is exactly when staying on top of things matters most. Smartplan helps you manage everything - from shift swaps and team communication to time tracking and absence management. You'll always know exactly what's happening with your team.

  • Handle shift swaps with a full overview. Easy for you and your employees.

  • Message system for you to keep all your communication in one place.

  • Time attendance tailored to your business. With or without a punch clock.

  • Full overview of your rota online or on your phone via our App.

Screenshot showing rota release

Time attendance and salary export

Finally, there's payroll management - making sure every hour worked is properly compensated. Smartplan gives you a complete overview of all hours and wages before you process payroll, ensuring accuracy every time.

  • User-friendly overview of your time attendance from punch clock on iPad or app.

  • Approve or decline changes in time recordings.

  • Define supplements that fits your employees contracts.

  • Export hours to Excel or CSV file with a few clicks.

Screenshot of time attendance history
See all shift planning features
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Why Smartplan is the right choice for you:

Managing multiple employees? Get total clarity
Stop wrestling with Excel spreadsheets. Put your schedule right in your team's pockets with our Shift Planning App.
We believe in simple solutions and great support
Why pay for a complex system full of features you'll never use? We keep it simple: easy scheduling, straightforward time tracking, and hassle-free payroll management.
Start with Smartplan for just £15 per month
No complicated pricing, no long-term contracts. You only pay for what you actually need – nothing more. See our prices.
Built for the long haul
We've been in the scheduling and time tracking business for 10 years, and we're here to stay. We're profitable, completely customer-funded, and proud to be recognized as a Gazelle growth company for the fourth consecutive year. Learn more about Smartplan.
Børsen Gazelle 2023
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Learn how our intuitive shift planning system makes scheduling simple.
See how we've made time tracking and payroll hassle-free.
Explore the market's smartest automatic shift planning.
We've written the ultimate guide to creating a shift plan.