Break Free from Excel: Smarter Shift Planning & Time Tracking

Still juggling Excel sheets and paper schedules? As your team grows, you need a better way to manage shifts and track time. Smartplan gives your employees clear visibility of their schedules while giving you complete control - making workforce management simpler as your business expands.

Follow the example of 2900+ businesses. Take your shift planning online now!

Image of the Smartplan calendar in the app and on the web
⭐️
"Always 6 star service!"
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"I'll be happy to give 5 stars on Trustpilot. So awesome!"
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"So easy for the employees"

2900+ companies trust Smartplan every day

Here is what some of our current customers searched for when they chose Smartplan:

  • "I was looking for an easy and clear system to handle shift planning of my customer service."
  • "I was looking to explore how to combine shift planning and time attendance in one online system."
  • "I needed a more effective tool to create and maintain rotas. It also had to be easy for my employees to get an overview of the rota."
  • "For it to be easier than planning in Excel."
  • "For a longer period, we did the planning manually with pen and paper. And at the end of every month we ran into the same kinds of problems: counting hours, unreadable meeting times and notes about shifts and a lot of trouble with breaks and time attendance."
  • "To be able to create my rota faster and not get locked in an Excel spreadsheet, which I used before. This is very easy and clear to use"
  • "I bought a subscription, it is easy to get an overview and very user friendly to use. It is perfect, thanks 👍"
  • "You were highly recommended, that's why we chose you."

Smartplan helps you with the 3 most important phases to get your rota online:

1. Shift planning

Planning comes first - it's like solving a puzzle where you match your staffing needs with coverage. Smartplan gives you everything you need: complete scheduling oversight in a shift planning system that's refreshingly simple to use.

Full hourly overview during planning

Effective staffing tools with an overview of availability

Clever template system for you to create rotas with repeating patterns and save time

Automatic shift planning based on employee requests and rules

Receive requests for the rota from your employees

Image of shift planning
Image showing the publication of a rota

2. When the rota is published to your employees

When your schedule goes live, that's when planning meets reality. This is exactly when staying on top of things matters most. Smartplan helps you manage everything - from shift swaps and team communication to time tracking and absence management. You'll always know exactly what's happening with your team.

Handle shift swaps with a full overview. Easy for you and your employees.

Message system for you to keep all your communication in one place.

Time attendance tailored to your business. With or without a punch clock.

Full overview of your rota online or on your phone via our app.

3. Time attendance and salary export

Finally, there's payroll management - making sure every hour worked is properly compensated. Smartplan gives you a complete overview of all hours and wages before you process payroll, ensuring accuracy every time.

User-friendly overview of your time attendance from punch clock on iPad or app.

Approve or decline changes in time recordings.

Define supplements that fits your employees contracts.

Export hours to Excel or CSV file with a few clicks.

Image of attendance history
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Why Smartplan is the right choice for you:

Managing multiple employees? Get total clarity
Stop wrestling with Excel spreadsheets. Put your schedule right in your team's pockets with our Shift Planning App.
We believe in simple solutions and great support
Why pay for a complex system full of features you'll never use? We keep it simple: easy scheduling, straightforward time tracking, and hassle-free payroll management.
Start with Smartplan for just $19 per month
No complicated pricing, no long-term contracts. You only pay for what you actually need – nothing more.
Built for the long haul
We've been in the scheduling and time tracking business for 10 years, and we're here to stay. We're profitable, completely customer-funded, and proud to be recognized as a Gazelle growth company for the fourth consecutive year. Learn more about Smartplan.
Børsen Gazelle 2023
Read More
Discover our user-friendly and free mobile App for your shift planning.
Learn how our intuitive scheduling system makes planning effortless.
See how we've made time tracking and payroll management simple.
Explore the market's smartest automatic shift planning.
We've written the ultimate guide to creating a rota.