Get the full overview of your employees' time attendance

Yes. You do not need to use Smartplan's scheduling tool or use rotas. If you just need a simple punch clock that is quick and easy to use, Smartplan is all you need.

Yes, the punch clock is only for if you want your employees to clock in and out when they meet and leave. If you instead want to let your employees edit their attendance as with a time sheet, this is also possible. All corrections are visible in Smartplan so that you can approve or decline them. You can see it all from just one place: registrations from the punch clock or corrections made by employees. It all appears in the same place to give you the full overview.

No, it does not require any hardware from us before you can get started. Simply open the punch clock on an iPad or other tablet or computer. You can also let your employees punch in from our app on their phone.

When setting up the punch clock on mobile you choose a location on a map from which they can clock in and out. Then the GPS in the employee's phone will be used to ensure that they are at the right place when they clock in and out.

For each company, it is different how this situation should be handled. Therefore, you can define what should happen if an employee punches in before time in the settings. You can also define what should happen if they stay longer than what was planned. This means that you decide whether they should receive hours for punching in early or from when the shift starts.

If you want to export your hours to a salary system, you can trough Smartplan Basic & Pro Plan set up supplements which are passed on through the file you import in your salary system. This way, Smartplan and your salary system ensure that your employees receive the right supplements, when their hours qualifies for it. It is your call which supplements you want to use. You can set it up on different times and days. For example, all shifts after 6 PM give a supplement or that all Sundays must have a supplement.

Yes, they can. Often, it happens that an extra employee is called into work without having a planned shift. When they clock in, a time recording is created so you can always be sure all hours are registered, also if they have not been scheduled.

Yes. If your employees meet for work at different locations, they can clock in at these different locations. You can also divide your rotas into locations and then the shifts will automatically belong to those locations when the employees clock in. You can also set up different locations as geofences, which your employees can clock in from through their phone. You can also hang a tablet at each location and let your employees clock in from that.

Breaks in Smartplan are always subtracted from the hours. This means, that when you create breaks on a shift the duration of the break is subtracted. The same goes for a time recording - when a break is created, it is subtracted. A break can either be created by the employee during the shift or you can choose that the employees must fill out how many minutes of break they have had when they clock out.

If an employee does not meet for work due to sickness, you can mark in on the shift so that the hours are not counted. You can also set up the punch clock so that it will automatically result in 0 hours, if the employee does not clock in. Smartplan can handle vacation, sickness, absence and lieu days.

Time attendance and overviews are always included in our basis subscription. The punch clock is included in all our packages, the mobile punchclock is only available in the Basic and Pro Plan. For the direct integration to your Salary System you need our Pro package. You can read much more about pricing here.

Yes, they can. This often happens when you’ve called in an extra employee to work without a scheduled shift. When they clock in, a time entry is automatically created for them, so you can be sure that all hours are recorded - even if they weren’t scheduled.