This is why you should make an online rota for your hotel

When running a hotel, you typically have many different employees, which can make shift planning chaotic at times. Some people can only work at specific times. Others frequently want to swap shifts. You constantly need to adjust and create new rotas. Why not eliminate all that manual work in Excel and choose Smartplan instead?

So much more than just shift planning

By choosing an online shift planning system like Smartplan, you will not just get a tool for creating rotas. You gain much more than that. With an online shift planning system, you can manage everything from absences, communication, and work hours to payroll— all in one system.

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Vacation & absences

By adding vacation and other absences directly in Smartplan, you can choose to take them into consideration when creating your rotas. Additionally, you can choose whether all employees should be able to see who is absent on specific days in the rota.

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Time attendance & salary

With an online time clock, you can ensure that your employees' time attendance is always accurate. This spares you from having to adjust clock-in times manually. All hours are collected in one place, making it easy to use them for your payroll.

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Communication & messages

You can quickly inform your employees about changes to their shifts or similar updates. You can add notes directly to an employee’s shift, write to everyone on a specific day in the rota, or send a message to one or more employees on the account.

“Previously, there was no clock-in and clock-out. We had to go in and change it manually if the employee came or left early. It's easier now that we trust that our employees are registering correctly, and then we can go in and approve the changes that have been made.”

Nicolai Caspersen

Hotel Manager

Hotel Ritz

You choose who should be a part of your rotas

At Smartplan, we currently have several hotels as customers. Some of them choose to schedule all their staff in the same rota, while others have separate rotas for their receptionists, waitstaff, or other employee groups. How many different staff members to include in each of your rotas is entirely up to you.

One rota for each employee group

There can be several benefits if you create separate rosters for each employee group in your hotel. Let's take a look at some of them.

“Smartplan makes our everyday life much easier. It's more fun than fiddling with an Excel sheet! We also have salary now and the payroll office is very satisfied. When we have needed support, they respond promptly. We are happy and satisfied.”

Nicolai Caspersen

Hotel Manager

Hotel Ritz

Choose an online rota for your employees

If you choose to make your rotas online, you'll help yourself as the shift planning will become quicker, easier and more efficient. But you also help your employees.

The rota is always nearby

With the Smartplan app, the employees always have the rota at their fingertips. At the same time, they can perform all the actions they need with just a few taps.

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Time attendance

Within the app, the employees can clock in, out, and on break when they are at the hotel. You can set up GPS areas that ensure the employees are at the workplace before they can use the punch clock.

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Shift swap

The employees can take available shifts in the rota, and at the same time they can swap shifts with each other if they need to. You choose whether an administrator must approve the shift swap before it takes effect.

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Attended and future shifts

Both upcoming and attended shifts are always visible to the employees in the app. This means that they can always get an overview of when they will next be working and how many hours they have had during a selected period.

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Absence requests

If the employees need to take a vacation, or if illness or other forms of absence arise, they can request this directly in the app. The absence must always be approved by an administrator before it is effective.

“When we were looking for a new shift planning solution, several of us actually came across Smartplan. It immediately seemed reasonable to us - both in terms of price and in terms of the user-friendliness of the system.”

Nicolai Caspersen

Hotel Manager

Hotel Ritz

Don't pay for more than you need

With Smartplan you get a user-friendly system at an affordable price. You choose how many employees you want to be able to have on your account. And if your need change, you can of course easily adjust the subscription.

Does Smartplan sound like it could be for you?

Sign up below to get started right away. If you have any questions, you can always write to us at support@trysmartplan.com - we're ready to help.

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We've written the ultimate guide to creating a rota.