Break Free from Excel: Smarter Shift Planning & Time Tracking
Still juggling Excel sheets and paper schedules? As your team grows, you need a better way to manage shifts and track time. Smartplan gives your employees clear visibility of their schedules while giving you complete control - making workforce management simpler as your business expands.
Follow the example of 2900+ businesses. Take your shift planning online now!
User-friendly shift planning
Easy shift planning – Get overview and avoid confusion
Tired of wrestling with a complicated shift planning system that nobody can figure out how to use?
- Create, edit and share rotas in minutes
- Get your employees' requests and let your rota build itself
- Skip the admin work and make shift swapping easy for everyone
Time tracking and payroll
Get full control over time tracking and payroll costs
Make it simple to stay on top of your time tracking and payroll costs – and avoid manual calculations and timesheets.
- Simple and precise time, break and overtime tracking
- Export to your payroll system with one click
- Get financial overview for both management and employees
Employee management and HR
Create overview and strengthen collaboration with modern HR tools
When all the admin stuff works smoothly, you have time for what matters: Your customers and your employees.
- Keep track of holidays, sick days and other leave – completely automatic
- Share contracts and documents securely with your employees
- Make communication simple with messages and reminders directly in the app
2900+ companies trust Smartplan every day
Here is what some of our current customers searched for when they chose Smartplan:
- "I was looking for an easy and clear system to handle shift planning of my customer service."
- "I was looking to explore how to combine shift planning and time attendance in one online system."
- "I needed a more effective tool to create and maintain rotas. It also had to be easy for my employees to get an overview of the rota."
- "For it to be easier than planning in Excel."
- "For a longer period, we did the planning manually with pen and paper. And at the end of every month we ran into the same kinds of problems: counting hours, unreadable meeting times and notes about shifts and a lot of trouble with breaks and time attendance."
- "To be able to create my rota faster and not get locked in an Excel spreadsheet, which I used before. This is very easy and clear to use"
- "I bought a subscription, it is easy to get an overview and very user friendly to use. It is perfect, thanks 👍"
- "You were highly recommended, that's why we chose you."
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Smartplan helps you with the 3 most important phases to get your rota online:
1. Shift planning
Planning comes first - it's like solving a puzzle where you match your staffing needs with coverage. Smartplan gives you everything you need: complete scheduling oversight in a shift planning system that's refreshingly simple to use.
Full hourly overview during planning
Effective staffing tools with an overview of availability
Clever template system for you to create rotas with repeating patterns and save time
Automatic shift planning based on employee requests and rules
Receive requests for the rota from your employees
2. When the rota is published to your employees
When your schedule goes live, that's when planning meets reality. This is exactly when staying on top of things matters most. Smartplan helps you manage everything - from shift swaps and team communication to time tracking and absence management. You'll always know exactly what's happening with your team.
Handle shift swaps with a full overview. Easy for you and your employees.
Message system for you to keep all your communication in one place.
Time attendance tailored to your business. With or without a punch clock.
Full overview of your rota online or on your phone via our app.
3. Time attendance and salary export
Finally, there's payroll management - making sure every hour worked is properly compensated. Smartplan gives you a complete overview of all hours and wages before you process payroll, ensuring accuracy every time.
User-friendly overview of your time attendance from punch clock on iPad or app.
Approve or decline changes in time recordings.
Define supplements that fits your employees contracts.
Export hours to Excel or CSV file with a few clicks.
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Why Smartplan is the right choice for you:
